Data Entry Jobs are in high demand in the marketing industry. Hiring of professionals to work as full-time or freelancers in this work line. Data entry jobs concern entering data into a computer system or the organisation’s database system.
Data entry refers to data entering and updating the records of an organisation or institute. For better management and processing, corporate companies hire data entry services to deal with a big volume of information that goes into the records of the company’s computer system. This task also involves the translation and reproduction of data from recordings, audio, and phone conversations.
People use the entered data for records and reference. This job calls for keeping the confidentiality of the information being handled and validation of the information from the source. In other words, it is a clerical job that transcribes audio, processes words, converts handwritten or printed documents into electronic data, and organises the workflow of the company.
Description of the Data Entry Job:
The responsibilities involved in the data entry jobs include:
1. Sorting information and preparing them for entry.
2. Data entry into the computer system or database management system
3. Check for accuracy by cross-checking the data entered with the primary source.
4. Maintenance of the data by regular updating of the records.
5. Fixing any doubtful information by reviewing the data from the original document.
6. Report to the higher authority if the information to be entered is found to be incomplete.
7. Make changes to verify the data entered into the system by adding, modifying, and deleting.
8. To create data backups to work as a contingency plan.
9. Timely response to requests for information from the authority.
10. Regular testing and routine updates of the database system.
11. Keeping the information confidential and securing them from leakage
12. Validation of the information and data going into the records.
13. Dismiss duplicate files and avoid the practice of duplication.
Skills required:
There is no prerequisite education qualification to become a data entry operator. A 10th grader can also become a professional in this field if the following qualities are inherited.
· Familiar with working in MS Office. Computer literacy is a requirement.
· Meeting deadlines
· Understand work ethic
· Ability to organise skilfully
· Typing speed
· Quality to retain the confidentiality of the information in hand
· Look out for detail and maintain accuracy.
· Quality to work individually as well as in a team.
· Good communication skills
Different Roles of Data Entry Jobs:
There are wide varieties of roles of a data entry operator in Data Entry Services. The duties of data entry jobs vary according to the requirement and responsibilities related to the nature of work. Some of them are listed below:
1. Transcriptionist
It involves listening to audio and recordings and translating them to word documents. It may include numbers in the audio files which are also reproduced in the form of reports or documents.
2. Data Entry Clerk
It concerns the basic entering of data which can be either alphabetical or numerical or both, using a keyboard from a manual medium to an electronic medium.
3. Typist or Word Processor
It refers to the job of putting the word documents in order and entering them into the database system.
4. Data Entry Keyer
The main task is to process images and figures retrieved from hard copies, for scanning. After scanning, these figures are entered into the database software system.
Industries that hire Data Entry Jobs:
1. Administrative Office
Administrative work demands extremely organised work. A large volume of paper works carried out in this field calls for record maintenance for reference in the future. The nature of work also involves answering calls and attending to queries.
2. Medical and Health Sector
Diagnostic labs, medical centers, clinics, and hospitals are the potential employers of data entry operators.
3. Government offices
In government offices, the job is basically of a clerk who enters data, maintains records, keeps them updated, and mail listing.
4. Retail and Sales
Logistics, inventory, collection, and online sales are the major areas in retail and sales that employ data entry jobs.
5. Finance and Accounting
This sector deals with the data acquired from auditing, corporate finances, tax preparation, payroll and finances.
How to excel :
Certain qualities require to be honed to stay at the top of the game in this data entry service.
· Have an in-depth understanding of the responsibilities concerned with the role of the data entry job.
· Have a good command of computer language, computer operating knowledge, and software. They generally work on Microsoft Word, Access, Excel, PowerPoint, and everything else included in Microsoft Office Suit.
· Improve the typing speed with efficient accuracy.
· Communication skills.
Data Entry Jobs can be done either remotely or as a full-time employee. Remote working as a data entry operator can be either full-time or as a freelancer that has flexible work timing. Data entry jobs can be a stepping stone to a successful career in the publishing industry.
Also, read PowerPoint Production
FAQs:
1. Data entry: What is it?
Data entry is the process of entering data via a keyboard, scanner, or speech recognition software into a computer or other electronic device.
2. What are the requirements for a job in data entry?
Basic computer knowledge, typing proficiency, attention to detail, and the capacity to work independently are often requirements for data entry jobs.
3. What kinds of data entry positions are offered?
Data entry occupations come in many different forms, such as those held by data entry clerks, transcriptionists, data processors, and data analysts.
4. What is the typical pay for a data entry position?
The typical pay for a data entry position varies by area and sector. As of February 2023, Payscale statistics indicates that the typical annual compensation for a data input operator in India is approximately INR 187,000. However, incomes can vary depending on the aforementioned parameters from INR 97,000 to INR 393,000 annually.
5. What tools do I need for a job doing data entry?
A computer with a steady internet connection, a keyboard, and a mouse are normally needed for a data entry job. Certain occupations could need extra tools, such a scanner or transcribing tools.
6. Where can I get work doing data entry?
Jobs for data entry can be found on a variety of job boards, freelance markets, and business websites. Moreover, networking with professionals in the field and consulting staffing firms are advised.
7. How can I strengthen my data entering techniques?
Practice typing frequently, use online typing courses, study keyboard shortcuts, and hone your attention to detail to improve your data entry skills.
8. What are some frequent errors to avoid when entering data?
Typing errors, misreading data, neglecting to double-check information, and failing to notice details are some common pitfalls to avoid when entering data.
9. Can I work data entry remotely?
Absolutely, especially now that the COVID-19 epidemic has pushed the trend towards remote work, many data entry jobs may be performed remotely.
10. What benefits might a data entry job offer?
Flexible scheduling, the ability to work from home, and the chance to gain useful skills in data administration and analysis are all benefits of working in data entry.